PheB Automates Budget Control and Secures Expenditure Management for the Association to Overcome Cystic Fibrosis
The head office
Paris
Activity area
Association
Budget 13 M €
Effective
42 Employees
7,400 Members
30,000 Volunteers
WINNING THE
MUCOVISCIDOSIS
about
Founded in 1965, Overcoming Cystic Fibrosis has been recognized as a public utility since 1978.
The association "Overcoming Cystic Fibrosis" acts around 4 major missions and actions:
> Heal by supporting and
Funding research,
> Treatment by improving
quality of care,
> Improving living
Life of patients,
> Sensitize and Inform
Indicating the gravity of the
Sickness to the general public
Be better supported and informed
In the most appropriate way
All those who suffer.
CONTEXT - Computerizing its budgetary management and its commitments to control its growth ...
Created in 1965, Overcoming Cystic Fibrosis has been recognized as a public utility since 1978. It is entitled to receive bequests, donations and life insurance and is authorized to represent users.
Like any company, the association was equipped with an accounting solution. Faced with strong growth in donations, Overcoming Cystic Fibrosis has begun to computerize its management of budgets and expenditures.
From the accounting elements, different data extraction processes were periodically carried out. This information, which was essential for the development of a budgetary monitoring matrix, was re-injected into a spreadsheet for reprocessing.
> An information system
"Classically" heterogeneous. The
Management solution on the one hand, and
On the other, the "eternal" spreadsheet,
Trying to make a
Solution not adapted to
Complex things.
> Lots of time spent
Retrieve information for the
Re-injection into the right
The spreadsheet matrix.
> The gradual increase in
Data, resulting from the
Accounting and matrix
Spreadsheet, made the
Extractions and injections
Ingable.
> Risks of possible errors
All along the chain
Of execution (periods
Of extractions, information
Injected ...).
"... We had a commitment management in paper format (3 copies), documents stored in the accounting department and not shared. As a result, we had no visibility into the overall information around the budget process, and the management of real-time commitments ... "
In the end, the solution in place no longer met the ever-increasing demands of the voluntary sector, our oversight bodies and our desire for transparency vis-à-vis our donors.
SOLUTION - Simplify, Reliability and Secure the Budget Process and Expense Management ...
"The second phase of the project naturally focused on our annual budgetary exercise, which is the basis of the process of using our commitments ..."
> Using Pheb on
The whole phase of the
Construction of budget ...
> Output of the result
Over the period,
> Sending an input matrix
To each Director of
Department concerned by
exercise,
> Construction and seizure of
Upcoming budget.
> Using Pheb over the whole
Follow-up phase ...
> Going back and forth with
Department Administration & Finance,
> Debate with each
Department on the Budget
Then, validation,
> Control and reconciliation
Budget / Commitment via
Dashboards.
Building and monitoring the budget in the PheB solution enables:
> Dramatically decrease
The collection phase of
Accounting information (injection
Accounting
For extraction without extraction
of data….),
> To facilitate the construction and
Monitoring of budgets through
Presence of initial budgets and
Of actual results by
exercise,
> A direct increase of
The budgetary year in the
Accounting, in direct connection with
Exploitation through
Commitments,
> Achievement achieved in the
Time of 3 annual situations
(June / September / December)
To readjust, if
Necessary, the forecast on the
executed.
ADVANTAGES TO THE PHEB SOLUTION ...
> A saving of time in the
Construction of the budget and
Its follow-up through the management
Commitments,
> Real-time management,
Source of data reliability and
Of time saving,
> Disseminable information on
All the departments,
By using a solution
Collaborative and secure,
Authorizing the seizure or
Consultation following different
Levels of empowerment,
> Complete dematerialisation
Management of commitments.
They said...
"... The expertise of the PhD Business Solutions teams was decisive throughout the deployment phase of the Pheb solution ..."
"... Pheb is a structuring solution that capitalizes on the internal know-how of the association by helping to formalize processes. This allows for proper monitoring and internal control of these procedures, giving real-time visibility into our financial situation ... "
J.P. Bidault
Management Controller
Association Overcoming Cystic Fibrosis
www.vaincrelamuco.org
"... Paradoxically, the number of commitments entered annually has increased since the implementation of Pheb. Proof of its simplicity of use and of the desire of our collaborators to perfect the exercise of tracking expenses ... "
About
PhD Business Solutions is the leading provider of software solutions for the management of Budgets, Commitments, Purchasing, Procure to Pay and Business Process Management.
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